Feed In Supplier Invoice
The accounting department of the organization should follow its suppliers invoices, documents and payments. Hyper provides its users with this tool, which allows to feed in invoices, in order to create bookkeeping entries and make payments. This tool is available from the supplier card and also from the Toolbox of the Bookkeeping Module.
This tool allows to easily and simply feed in the suppliers invoice into Hyper's Bookkeeping module. This action is limited to one bookkeeping entry, but can be splitted to two accounts + one VAT account. The user can also feed in a "Multi Currency" invoice as will be described below.
At the top of this tab, choose the required supplier and fill in the required details in the following sub-tabs:
- Invoice Header
- Feed In Payments
In this sub-tab
In order to feed in an invoice, press theand select the required supplier or B.K Account from the list. Press the button will open the Account Journal of the selected Supplier or B.K. Account.
In these fields, fill in the description and details of the invoice. Please note - the "Total Tax Free" field applies to the first transferred amount field.
The following action buttons are available in this tab:
|Clear||Clear the fields of this tab.|
|Save||Create a bookkeeping entry. The system will display the new bookkeeping entry serial number and then clear the fields of this tab. The system will try to avoid of a duplicate bookkeeping entry creation by
checking the following data:
|This invoice has been paid (Fully or Partially)||This button will open the "Feed In Payments" tab. After filling the required details, press thebutton.|
|Print Cheque||This button opens the "Print Cheque" window, to fill the required details for the cheque.|
In case of "Multi Currency" invoice, the bookkeeping entry can include one expense account and one VAT account or alternatively two expense accounts. In this case, update the % GST/VAT to derive. In order to approve this kind of invoice, follow the next steps:
- Define Bookkeeping in "Multi Currency" Mode - In the "Bookkeeping" tab of the System fundamentals, choose "YES" in the "Bookkeeping in Multi Currency Mode" field.
- Define Currency Swaps Default Account - In the "Bookkeeping" tab of the System fundamentals, choose the relevant account from the B.K Accounts list. This account purpose must be defined as "General (Daily Currency Value)".
Feed In Payments
This tab is used for feeding in the payments for the suppliers of the organization. The two fields at the top of the tab ("Description" and "BK Entry Date") will be filled autocratically by the system, according to the "Invoice Header" tab. These field are available for editing. Fill in the fields of the table, according to the required payment. Additional row can be added by pressing Ctrl+Enter or by using the right button of the mouse and choosing "Add New Row" from the displayed menu. Each row will create a new bookkeeping entry.
בלשונית זו ישנם מספר לחצני פעולה:
|Add Sequential Cheque||Autocratically add an additional and sequential cheque record to the table. The "Transferred Amount" and the "Cash Flow Date" fields will be autocratically filled and can be manually modified by the user.|
|Add C.C. Payments||Fill in the required number of equal payments. The transferred amount of each payment can be manually modified.|
|Clear||Clear the fields of the table.|
At the bottom of the payments table, the "Total credit" is presented, according to the Transferred Amounts of the table. According to the "Total Amount Due" field of the "Invoice Header" tab, the background of the "Total Credit" will be colored as follows: Red = the total credit is higher, Yellow = the total credit is lower, Green = the exact required credit.
After updating the payments table, Press thebutton, in order to create the bookkeeping entry. This button is available only after filling all of the mandatory fields. The system will display a message with the bookkeeping entry number. The system will autocratically bundle the the bookkeeping entries if the "Total Credit" is equal to the "Total Amount" value.
- It is recommended not to feed in Credit card or bank transfer payments, but to use the "Import Bank Statements as Entries" wizard.
- When feeding in a Credit Tax Invoice, the bookkeeping entries will be updated in Opposite sides (Credit and Debit).