Bookkeeping entry (as also known as "Double-entry bookkeeping") is an accounting record of any deal and financial transaction (e.g. invoices, payments, accounts transactions etc.) made in the organization. The double-entry accounting system, requires two accounting entries for the record of each financial transaction. Hyper automatically creates bookkeeping entries for any financial transaction, in chronological order, and allows the accounting manager to easily and effectively manage the the bookkeeping records of the organization's financial activity.
This tab of the bookkeeping module, allows to create, modify, search and view the bookkeeping entries of the organization. This tool allows to manage the bookkeeping entries for all of the defined accounts of Hyper: Inner accounts, Clients, Suppliers and Projects.
There are two sections in this tab:
- Filter fields and action buttons - The filter fields allow the user to select and define the required filters and criteria for the bookkeeping entries display. The action buttons allow to execute the report, create and use the search wizard (for advanced search), create new entry and display the bookkeeping entries of selected account, by opening its account journal.
- The bookkeeping Entries Table - This table displays the bookkeeping entries, according to the selected filters and criteria at the top of this window. Double click on a bookkeeping entry to open it in order to view its details and modify it (according to authorizations.
If There is no defined account in the "Bank Transfer Default Account" field, in the Bookkeeping tab of the system fundamentals, no bookkeeping entry will be created for produced receipt of a bank transfer transaction. In this case, the accounts manager should create a new invoice in the Client Card and use the "Import Bank Statement as Entries" option (from the Toolbox tab of the Bookkeeping Module) to report the bank transfer transaction.
There are three primary actions available in this tab:
|Execute Report||Display the bookkeeping entries, according to the selected filters.|
|New Entry into Running Accounts (F8)||Manually create a new bookkeeping entry. For further information about bookkeeping entry, click here.|
|Account Journal (F10)||Click this button to open the Account journal of a selected client / supplier / project or inner account, to view, modify and bundle its bookkeeping entries. For further information about the Account Journal, click here.|
In order to display the bookkeeping entries report, use the filter fields at the top of this tab. After choosing the required filters, press the
Use the button for advanced search and using customized filters.
Bookkeeping Entries Table
This table displays the bookkeeping entries of the organization, according to the selected filters. Each row presents a bookkeeping entry record and its details: entry ID, entry date, description, reference document type, description, account details and total amount. Additional information fields can be added according to the users needs and requirements. additional information will be displayed at the bottom of the table for any selected bookkeeping entry record. Please note - canceled bookkeeping entry will be marked with , next to the Entry ID number.
Double click on a Bookkeeping Entry record in order to open it. For further information about the bookkeeping entry window, click here.
Bookkeeping Entries Window and Bundling Wizard
Debit Bookkeeping Entry:
Credit Bookkeeping Entry: